Everything included

One flat price of £39/month. No add-ons. No per-user charges. Every feature below is included from day one of your free trial.

Online booking page

✓ Public booking page at mechdiary.co.uk/book/yourworkshop
✓ Customers book 24/7 without calling you
✓ Real-time availability based on your diary
✓ Automatic confirmation email to customer and workshop
✓ DVLA vehicle registration lookup
✓ Problem description field for customer to describe the issue
✓ Minimum booking notice (e.g. 24 hours)
✓ Configure working hours per day

Digital diary

✓ Day view — full timeline of the day with time slots
✓ Week view — all 7 days side by side
✓ Click any slot to create a booking
✓ Colour-coded by service type or mechanic
✓ Status indicators (pending, confirmed, in progress)
✓ Current-time indicator so you know where you are in the day
✓ Search existing customers when adding a booking
✓ Reschedule bookings by editing the date and time

Bookings

✓ Booking list with status filter tabs
✓ Booking detail: customer, vehicle, service, time, notes
✓ Confirm, cancel, mark as no-show
✓ Start a job card directly from a booking
✓ Internal notes visible only to the workshop
✓ Customer notes visible on the booking
✓ Track where bookings came from (online, phone, walk-in)

Digital job cards

✓ Created automatically when you start a booking
✓ Record work done with a rich text description
✓ Parts table: name, part number, quantity, unit cost, markup
✓ Labour table: description, hours, rate per hour
✓ Photo upload — take photos on phone, attach to job card
✓ MOT result: Pass / Fail / Advisory buttons
✓ MOT advisory items list
✓ New MOT expiry date — auto-updates vehicle record
✓ Odometer in and out
✓ Generate invoice directly from job card totals

Invoicing

✓ Generate professional invoices from job cards
✓ Automatic invoice numbering (INV-YYYY-001)
✓ VAT toggle (0% or 20%)
✓ PDF download
✓ Send invoice by email
✓ Stripe payment links — customer pays by card online
✓ Record manual payments (cash, bank transfer)
✓ Invoice status: draft, sent, paid, overdue, cancelled
✓ Filter invoices by status

MOT & service reminders

✓ Auto-generated reminders when MOT expiry approaches
✓ Send by email, SMS, or both
✓ Personalised with customer name, vehicle reg, due date
✓ Booking link included in reminder
✓ Bulk send — select multiple reminders and send at once
✓ Dismiss reminders you do not need to send
✓ Filter by due this week, this month, or all
✓ Cron-based automated sending via API endpoint

Customer database

✓ Search by name, email, phone
✓ Customer detail: personal info, vehicles, booking history
✓ Notes field for internal customer notes
✓ GDPR marketing consent tracked
✓ Add and edit customers manually or auto-created from online bookings

Vehicle records

✓ Search by registration, make, model
✓ DVLA lookup auto-fills make, model, year, colour, fuel type, MOT expiry
✓ Track MOT expiry and service due dates
✓ Service interval in miles
✓ Current mileage — updated with each booking
✓ Full service history from job cards

Reports

✓ Revenue by month — last 12 months bar chart
✓ Revenue by service type — pie chart
✓ Bookings by month and service type
✓ New customers per month
✓ KPI cards: revenue this month, bookings, avg job value, no-shows
✓ Month-on-month percentage change
✓ MOT pass rate, fail count, advisory count

Settings

✓ Workshop details: name, address, phone, logo
✓ Booking page: enable/disable, slug, minimum notice, working hours
✓ Service types: name, duration, default price, colour
✓ Staff members: invite, roles, calendar colours
✓ Subscription management via Stripe portal

Everything above, £39/month

14-day free trial. No card required.

Start free trial